The Foundation Board meets on a quarterly basis in March, June, September and December - to consider grant applications. Awarding of grants likewise takes place on a quarterly basis, in accordance with the decisions reached at the quarterly Foundation Board meetings. Therefore, fully completed grant applications must be received no later than the last day of the month preceding the meeting month (i.e., February 28, May 31, August 31 or November 30). When deadlines fall on a weekend, the following Monday will be the deadline. Applications received after the deadline will be held and considered in the next funding cycle.

Upon grant approval, Foundation distributions are generally made within thirty (30) days of the date of each Foundation Board meeting.

Completed grant applications and proof of 501(c)(3) status can be submitted by mail or emailed to the Foundation. The Foundation will not accept proposals by facsimile. Send mailed applications to: Santa Fe Natural Tobacco Company Foundation, P.O. Box 25140, Santa Fe, New Mexico 87504-5140, or email applications to: (sfntcfoundation@sfntc.com).